7 tips on how to pick the perfect wedding venue

Your guide to finding “the one” – and we don’t mean your fiancé!

Choosing your venue is one of the biggest decisions in the whole planning process. It sets the tone for the day, frames your photos, and shapes the experience your guests will remember. No pressure, right?

Don’t worry, we’ve got you! Whether you’re at the very start of your planning journey or just narrowing down your shortlist, here are some top tips to help you find the perfect venue for your wedding day.

1. Start with the vision

Before you start viewing, have a think about the kind of day you’re dreaming of. Romantic and traditional? Natural and outdoorsy? Stylish and modern? Your venue should support your vision – from the architecture and backdrop, to the way the day flows.

2. Make a list of your must-haves

It helps to separate your nice-to-haves from your non-negotiables. For example:

• Do you want everything all in one place – ceremony, drinks, dinner and dancing?
• Is live music or a DJ a must? Check sound limits and curfews.
• Need pet-friendly options? A space for fireworks? Dressing rooms?
• Do you want exclusive use of the space?

Getting clear on what matters most to you will help narrow down your options early on.

3. Think about the practicalities

Let’s talk logistics. These might not be the most exciting bits, but they’re so important:

• Capacity – does the space work well for your guest numbers?
• Access – is it easy for guests to find and get to?
• Parking – is there enough?
• Facilities – are there enough loos? Is there disabled access?
• Layout – how will the day flow from ceremony to reception?
• Indoor/Outdoor Options – if it rains, what’s the plan?

You want a space that looks great but also works well for your guests and your plans.

4. Do some pre-visit prep

A little preparation before your viewing goes a long way. Before you visit:

• Have a rough idea of your guest list
• Know the kind of date you’re aiming for – exact date, season or year
• Decide whether you’ll be doing a legal ceremony at the venue, or just a blessing
• Make a note of any big questions you want to ask

And when you go for the tour:

• Bring a notepad or make notes on your phone – venues can start to blur together!
• Take pictures or videos – you’ll thank yourself later
• Wear comfy shoes if you’ll be walking around grounds or gardens
• Bring someone whose opinion you trust – your partner, a parent, best friend – a second pair of eyes is always helpful!

5. Be realistic with budget

It’s easy to fall for a venue that’s slightly outside your budget, but always be honest about what you can afford. Don’t forget to check what’s included – furniture, linens, staff, setup? A more expensive venue might include more than a cheaper one that’s dry-hire only.

6. Ask the right questions

Make sure you ask about:

• Ceremony licensing
• Payment terms & cancellation policy
• What’s included in the package
• Restrictions on suppliers (e.g. catering, décor, music)
• Access times for setup & take-down
• Parking & transport options
• Accommodation nearby

Every venue does things slightly differently, so it’s worth being thorough!

7. Trust your instincts

We always say: when you know, you know. If a venue gives you that lovely gut feeling, ticks all the right boxes, and feels like a place you want to celebrate something special – it’s probably the one.

Bonus tip: Think about the team!

Never underestimate the value of a brilliant venue team. From answering your questions and coordinating the day, to helping you bring your ideas to life – having experienced, friendly support behind the scenes can make all the difference.

Need a little more guidance? We recently sat down with Kate, one of our Event Managers at The Orangery (who’s also planning her own wedding!) to talk through the venue process from both sides. It’s full of real insight, tips, and even a fun game of “Dealbreaker, Red Flag or Doable?”

You can catch it now in Episode 3 of our Glow Up Your Wedding podcast, here.

Happy venue hunting! And remember, the perfect place is out there, and when you find it, you’ll know. 💛